| PowerSchool Daily Tasks | Application | Level | Responsible Individual |
| Mark Roll using PowerGrade first 10 min. of class. Help | PowerGrade | Teacher | Teacher |
| Take lunch count and enter in PowerGrade. Help | PowerGrade | Teacher | Teacher |
| Print rolls for Subs using PowerSchool Class Rosters (PDF). Help | PowerSchool | School | |
| Check to see if all teachers have marked their roll. Help | PowerSchool | School | |
| Take parent calls and modify attendance marks on PowerSchool. | PowerSchool | School | |
| Print and file absent report at the end of the day. Help | PowerSchool | School | |
| Backup PowerSchool Data. This is an automatic function set up in PowerSchool. | PowerSchool | District | (Script) |
| Enter new students and class changes. Make sure to use the actual dates of the transaction not the current date. Help | PowerSchool | School | |
| Select a group of students and print the list in a customizable form. Help | PowerSchool | School |
| PowerSchool Weekly Tasks | Application | Level | Responsible Individual |
| Update student assignment progress using PowerGrade. (Help: PowerGrade Task Guide). | PowerGrade | Teacher | Teacher |
| Answer parent email requests for information regarding their students. | Teacher | Teacher | |
| Update PowerSchool Bulletin of school events. Help | PowerSchool | School | |
| Mail attendance reports to parents of students who have attendance problems according to district Attendance Policy. Help Secondary - Help Elementary | PowerSchool | School | |
| Mail or send home progress reports for students who are struggling. (Optional but recommended.) Help: Print PowerGrade Reports, Create PowerGrade Reports, Use Report Comment Codes. | PowerGrade | Teacher | Teacher |
| Restore credit for students who have completed restitution. Secondary schools only. | PowerSchool | School | |
| Encourage teacher use of PowerGrade to provide current information for parents regarding student progress. | PowerGrade | School | Admin |
| PowerSchool Quarterly/Semester Tasks | Application | Level | Responsible Individual |
| Store Grades Help | PowerSchool | School | Counselor |
| Print Student Progress Reports (Term Grades) and Report Cards, send to parents at midterm and end of term. Help | PowerSchool | School | Counselor |
| Set Current Grade Settings for the new quarter. Help | PowerSchool | School | |
| Print and file attendance notices (1 & 2) sent during the quarter. Reset student notices to blank for new quarter. Help | PowerSchool | School | |
| Update student S.E.P. files on PowerSchool. | PowerSchool | Teacher | |
| Print and File student grades. Backup your PowerGrade data file. Help: Print PowerGrade Reports, Create PowerGrade Reports, Use Report Comment Codes, Backup PowerGrade Data. | PowerGrade | Teacher | |
| Enable the new term in PowerGrade, adjust the scores display to show the new quarter. Help | PowerGrade | Teacher | |
| Review student progress, concentrate on those who are struggling. | PowerSchool | School | Admin/Counseling |
| Print and File the Attendance an Audit (PDF) for each section active during the quarter. Help | PowerSchool | School | |
| Print and File an Enrollment Report for the last day and an ADA/ADM report for the whole quarter. | PowerSchool | School | |
| Review Attendance Audit & the ADA/ADM Report. | PowerSchool | School | Admin |
| Backup PowerSchool Data to CD and file. | PowerSchool | District | Tech Staff |
| PowerSchool Startup Tasks (before school starts in the fall) | Application | Level | Responsible Individual |
| Promote students and move to new servers when necessary. | PowerSchool | District | |
| Check PowerGrade versions and update teachers with out-of-date applications. | PowerGrade | Teacher | Tech Rep. |
| Archive or delete previous years PowerGrade data files and prepare new data file. | PowerGrade | Teacher | Tech Rep. |
| Train new teachers on PowerGrade. | PowerGrade | District/ School |
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| Train new staff members on PowerSchool. | PowerSchool | District/ School |
| PowerSchool October 1 Report Tasks | Application | Level | Responsible Individual |
| Before Oct. 1, check all no-shows and change exit date to first day of school. Help | PowerSchool | School | |
| Before Oct. 1, run the Check for possible Conflicts from the enrollment by grade report to find duplicate & overlaping enrollment dates. Help | PowerSchool | School | |
| Before Oct. 1, correct errors reported by the states validation program. Help | PowerSchool | School | |
| Export and audit each schools enrollment, Special Ed and Class data. | PowerSchool | District | Tech |
| Use state edit program to check district file before uploading. | PowerSchool | District | Tech |
| Upload data to State Data Clearinghouse. | PowerSchool | District | Tech |
| Extract data for district enrollment compare to school and district data. File and forward to District Admin & Finance. | PowerSchool | District | Tech |
| PowerSchool December 1 Report Tasks | Application | Level | Responsible Individual |
| Before Dec. 1 update and report all class and program changes to district. | PowerSchool | District Spec. Ed. | |
| Export and audit each schools enrollment and Special Ed. data. | PowerSchool | District | Tech |
| Use state edit program to check district file before uploading. | PowerSchool | District | Tech |
| Upload data to State Data Clearinghouse. | PowerSchool | District | Tech |
| Extract data for district enrollment, compare to school and district data. File and forward to District Special Ed. & Finance. | PowerSchool | District | Tech |
| PowerSchool Spring/Summer Scheduling Tasks | Application | Level | Responsible Individual |
| Enter next years kindergarten students setting their grade –1. Set entry and exit dates to next year's dates. If the student is in the District Pre-School don't create a new student, just change next school marker to the target school. See Scheduling Help. | PowerSchool | School | |
| Set each students next school field to the correct school ID. See Scheduling Help. | PowerSchool | School | |
| Secondary scheduling training, review scheduling procedure. January - February. See Scheduling Help. | PowerSchool | District | |
| Elementary scheduling training, review scheduling procedure (April). See Scheduling Help. | PowerSchool | District | |
| Transfer new students from elementary & intermediate servers using grade –1 and the next years entry and exit date. See Scheduling Help. | PowerSchool | District | |
| Set up new terms and calendar for next school year. See Scheduling Help. | PowerSchool | School | |
| Set up course groups for student requests and set up request screens for each grade. See Scheduling Help. | PowerSchool | School | |
| Collect and enter student requests for next school year. See Scheduling Help. | PowerSchool | School | |
| Set up Schedule for next year. See Scheduling Help. | PowerSchool | School | |
| Schedule students into next years classes using PowerScheduler or manually enroll them in classes. See Scheduling Help. | PowerSchool | School | |
| Print student schedules for first day of school. See Scheduling Help. | PowerSchool | School |
| PowerSchool Year End Tasks | Application | Level | Responsible Individual |
| Before the last day of school, recheck all exited students. Correct exit dates to resolve 10 consecutive day absent rule. No-show students exit dates should be set to first day of school. Help | PowerSchool | School | |
| Before the last day of school, run the Check for possible Conflicts from the enrollment by grade report to find duplicate & overlaping enrollment dates. Help | PowerSchool | School | |
| Before Oct. 1, correct errors reported by the states validation program. Help | PowerSchool | School | |
| Export and audit each schools enrollment, Special Ed and Class data. | PowerSchool | District | Tech |
| Use state edit program to check district file before uploading. | PowerSchool | District | Tech |
| Upload data to State Data Clearinghouse. | PowerSchool | District | Tech |
| Extract data for district enrollment compare to school and district data. File and forward to District Admin & Finance. | PowerSchool | District | Tech |
